Office Coordinator

COMPANY OVERVIEW: BIC is the national leader in multi-industry media, events, and networking services, designed to help businesses grow and foster valuable connections. The organization operates through three key divisions: marketing, recruiting, and investment banking. With over 40 years of experience in multimedia publishing, BIC delivers compelling articles, industry news, and engaging digital content across a range of platforms, including social media. Our content connects businesses and decision-makers in industries such as oil and gas, refining, petrochemical, power, pulp and paper, and construction

POSITION: Office Coordinator

COMPENSATION: 45K-50K + DOE

BENEFITS: Standard package, 401K, PTO, and paid holidays.

LOCATION: League City, Texas

SUMMARY: Facilitate the efficient operation of our office providing administrative support, assisting the sales department, and facilitating other projects as needed. To ensure productivity within the administrative and sales departments.

DUTIES OR RESPONSIBILITIES:

• Front desk- client interactions/first impression
• Manage phones and IT vendors
• Contract negotiation
• Light Accounting and collections
• Oversee vendor and service provider agreements.
• Assist sales team as needed with materials, presentations.
• Arrange travel as requested.
• Process HR documentation for new hires.
• Serve as point person for maintenance, mailing, shipping, supplies, equipment.

EXPERIENCE AND QUALIFICATIONS:

• 3+ years administrative experience
• Strong written and verbal communication skills, detail-oriented, deadline-minded, solid organizational skills, problem solver, personable/professional phone etiquette, team player, and strong administrative skills. 
• Knowledge of Microsoft Office, CRM knowledge
• Some college experienced preferred.  

***PLEASE NOTE: We try to respond to everyone who applies for our jobs, but in periods of high activity it may not be possible. We hope we can personally help you find your new job and wish you success in your job search. For more information, please email Alyssa Hinte at ahinte@bicrecruiting.com