Executive Assistant

Salary: $70,000-$75,000 + Benefits

Overview
The Brooklyn Chamber of Commerce is a borough-wide membership and economic development organization dedicated to helping businesses through promotion, support, advocacy, and its convening authority. Brooklyn Chamber and its affiliate organizations – Brooklyn Alliance and Brooklyn Alliance Capital – provide direct business services, technical assistance, and support programs to help businesses grow. We serve as the foremost resource for doing business in the borough and as a leader in advancing public policy that ensures a vibrant Brooklyn economy.
The Executive Assistant will be supporting the President & CEO and the SVP.

Responsibilities

• Manage Executive calendars, coordinate meetings & related travel, and resolve scheduling conflicts
• Prepare meeting agendas, packets, reports, and presentations; take detailed minutes; and follow up on action items
• Draft, review, and proofread high-level outgoing correspondence on behalf of Executives
• Monitor and triage incoming communications across various channels, including emails, phone calls, packages, etc.
• Oversee administrative and event logistics of Board meetings, Committee meetings, and other convenings, including but not limited to preparing key documents, catering, and other supplies
• Serve as frontline liaison on communications for Board members, major Chamber members, and key external stakeholders
• Resolve office technical issues and coordinate with IT vendor
• Assist with personnel matters, such as new employee orientation, staff records & attendance, Employee Handbook, etc.
• Special projects as directed by Executives

Qualifications

• Education: Bachelor’s degree or higher
• Excellent public speaking, verbal, and written communication skills
• Advanced computer proficiency – Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
• Exceptional organization, documentation, attention to detail, and time management skills
• High level of discretion and confidentiality
• Aptitude to be proactive, take initiative, and anticipate needs
• Ability to multitask and remain calm under pressure
• Multilingual skills are a plus

How to Apply

To apply, please send your resume and cover letter to Mei Ou at mou@brooklynchamber.com
Please note: applications without cover letters will not be considered. Only candidates under consideration will be contacted.

Brooklyn Chamber of Commerce provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.