Accounts Payable/Bookkeeper

Pasadena TX 77017

COMPANY OVERVIEW:  Our client is a contracting organization specialized in catalyst change-outs and mechanical services.

POSITION:  Accounts Payable

COMPENSATION:   Competitive salary + DOE

Standard package

LOCATION:    Pasadena, Texas

SUMMARY:   Directly lead team handling Accounts Payable, Accounts Receivable, Payroll and Bookkeeping.


  • Process AP mail o Open, date stamp, scan to .pdf, name and save to server all vendor invoices
  • Vendor Invoice PO Match/Coding/Entry in QuickBooks/Attach Scanned Invoice
  • Email Vendor Invoices to appropriate regional admins/managers for review and approval
  • Prepare vendor payment runs
  • Filing – keeping complete and organized records (hardcopy and/or electronic)
  • Vendor communication to request statements
  • Reconciliation issues & follow up
  • Vendor inquiries
  • Works closely with regional administrators regarding vendor activity, purchase orders and other accounts payable related activities
  • Company VISA activity processing and reconciliation to sending out monthly VISA activity spreadsheets to employees for coding
  • Format spreadsheet for QuickBooks upload
  • Follow up with Employee as needed
  • VISA statement reconciliation
  • Company fuel card to administration/contact for fuel card activity and related issues
  • Download monthly activity
  • Email activity to regional admins/managers for review and approval
  • Code/format spreadsheet/upload to QuickBooks
  • Purchase order activity to maintain communication with regions regarding purchase order and vendor activity as needed
  • Review open purchase orders for sufficient balances
  • Prepare and email monthly open purchase order reports to regional admins/managers
  • Month-End open purchase order review 
  • Schedule and conduct month-end open P.O. review with regions
  • Review and discuss all open P.O.’s for month-end treatment/accrual
  • Resolve any P.O. issues – increases needed, duplicates, closing, etc
  • Month-end to prepare and enter in QuickBooks purchase order accrual following open P.O. meeting
  • Prepare and Enter Accrual for all outstanding AP Invoices not included in the purchase order accrual
  • Fuel card activity accrual
  • Run final accounts payable aging
  • Other tasks as requested by management
  • Computer inventory
  • Mobile phone issuance and activity
  • Entry of all assets into company asset database
  • Capital expenses/fixed assets


  • 5+ years’ experience in accounting, purchase order and bookkeeping
  • Preferably has worked in contracting environment.
  • Experience with Accounts payable, accounts receivable, payroll and financial reporting
  • Knowledge of Debit or Credit vs ERP System
  • Bachelor’s degree in accounting or finance
  • QuickBooks or similar ERP proficient
  • Highly skilled in MS Excel
  • Effective communicator
  • Problem Solving
  • Time management and ability to meet multiple deadline

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