Position Title: Administrative Assistant
The Administrative Assistant is responsible for providing support for the executive offices of National Latino Education Institute.
Qualifications:
• Excellent computer skills. Proficiency in database management. Proficient in MS Excel, MS Word, and MS Access.
• Self-Starter, quick study – requiring minimum supervision.
• Superior organizational skills; critical-thinker with attention to detail.
• Excellent interpersonal, professional and telephone skills required.
• Able to interact effectively with internal and external customers at all levels.
• Strong written and communication skills.
• Good mathematical aptitude.
• A minimum of three years related experience.
• Two years of post-secondary/college education preferred.
• Able to adapt schedules periodically to meet the needs of the organization.
• Bilingual and bicultural a plus.
Essential responsibilities:
1. Screen telephone calls/greet visitors. Receives and documents accurate messages. Ensures messages are received and calls returned.
2. Schedules appointments and meetings. Coordinates President and Agency Director schedules.
3. Along with the President, serves as staff liaison for the Executive Board of Directors and Board Executive Committee.
4. Assist the Agency Director and the Director of Accounting and Finance as needed.
5. Serves as the main support to the President for all aspects of planning and executing the annual fundraiser/dinner.
6. Handles confidential information appropriately and discretely.
7. Drafts and types correspondence. Proofreads for accurate spelling, grammar.
8. Develops and maintains a user-friendly filing system for the executive offices.
9. Maintains and creates databases and mailing/phone lists.
10. Updates rosters for Board, Business Leadership Council, Medical Consortium, Alumni Committee, and other SCJ auxiliary bodies.
11. Perform other related duties as assigned and necessary.
To apply submit resume to:
Human Resources
National Latino Education Institute
Formerly Spanish Coalition for Jobs, Inc.
2011 W. Pershing Road, Chicago, IL 60609
Email: resumes@scj-usa.org
Fax: 773-247-3924
Equal Opportunity Employer
