Administrative Assistant (at Tri State Commercial Realty)

Brooklyn NY 11232

Full-time: $40,000 – $45,000 salary
Schedule: Monday to Thursday: 9AM-6PM; Friday: 9AM – 3:30PM

Company
Tri State Commercial Realty is a national real estate advisory and brokerage firm, with headquarters in Manhattan and offices in Brooklyn, the Bronx, Philadelphia, & Berwyn, specializing in commercial leasing and investment sales. (tristatecr.com)

Responsibilities

  • Maintain the company’s CRM system, internal databases, and more
  • Manage calendars for our CEO and VP and coordinate staff and other meetings
  • Answer and direct calls, emails, and messages appropriately
  • Assist in preparing and managing documents, reports, and presentations
  • Updating and verifying client information
  • Scanning, filing, and organizing company documents, invoices, receipts, and forms
  • Provide administrative support for special projects and initiatives
  • Collaborate with team members to ensure project milestones are met and deliverables are completed on time.
  • Light cleaning/organizing of the office

    • Qualifications

    • Outstanding written and verbal communication skills
    • Prior experience working with Google Workspace (Sheets, Docs, Drive, etc)
    • Ability to work in a fast-paced and demanding environment
    • Experience in customer service/call handling
    • Ability to read and understand contracts/proposals
    • High level of attention to detail, organizational, and time management skills
    • Familiarity with Quickbooks is a plus
    • Familiarity with Asana or other workflow/productivity management software

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